Assistant Project Coordinator

London, England, gb
Company: BDO
Category: Management Occupations
Published on 2021-07-27 18:10:57

Providing financial services to a number of large institutions around the world, our International Institutions and Donor Assurance team works closely with global clients – such as UN agencies and the European Commission – particularly those involved in international development, grant-making and grant-funded programmes. Built over 30 years, our talented, diverse and multi-lingual team, from graduates to experienced specialists, have established us as global leaders in our field, across a range of disciplines. This team applies their skills, knowledge and ambition to a variety of challenges and has a genuine passion for what they do.

We’ll help you succeed

The Assistant Project Coordinator will assist in providing project coordination for the full life cycle of any assignment offered to our clients; from the proposal process, contract management with the client, assignment planning, through to the report finalisation and delivery. You will also work closely with the respective Project Coordinators and Project Managers as well as internal stakeholders such as HR and IT. This role is a key part of the contract team providing administrative support and should always be able to assist as and when required.

You’ll also;

  • Assist with proposal and tender submission, including preparing project budgets and schedules, liaising with prospective staff and ensuring all proposals are submitted within the respective deadlines
  • Monitor and track project progress and on our ‘Control Schedule’ to ensure all stakeholders are kept up to date with any project developments
  • Ensure that contracts are as per the issued proposals, that all terms agreed are in BDO’s best interests and support the Managers/Partners in any contract administration required
  • Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to
  • Check and process external suppliers’ invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise
  • Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders
  • General: translate documents, maintain filing system of documentation by client and by assignment, archive files when necessary
  • When you join us, we’ll make your growth our priority. If you can demonstrate the following skills, we can help you go far. We’re looking for someone with:

  • Fluent English in both verbal and written with excellent communication skills
  • Second language: good working knowledge of French required (understanding, writing and speaking). Third language (Spanish or German) would be an asset.
  • Strong organisational and time management skills with ability to prioritise and multi-task
  • Able to work under pressure with accuracy and focus
  • Good eye for detail and the ability to follow through tasks
  • Comfortable within a changing and developing environment
  • We’re in it together

    At BDO, we believe that when our people feel valued and rewarded, their potential is unlimited. We offer highly competitive starting salaries and review renumeration packages regularly to ensure that our pay always positively reflects performance. As well as offering support with tuition and professional qualifications, we also provide the following benefits, as standard:

  • 25 days’ holiday;
  • access to a personal pension scheme, with matched employer contributions;
  • life assurance cover;
  • and income protection insurance.
  • That’s not all. We understand that everyone is different, so we offer a range of voluntary benefits to suit every lifestyle. Our flexible benefits platform, Flexcel, means our people can choose from a range of tax efficient options to design a benefit package that best suits them. Through Flexcel, they can:

  • buy up to ten days’ extra holiday;
  • add on private medical, personal accident, dental insurance or travel insurance;
  • enrol in our Bike to Work scheme;
  • enjoy discounts off cinemas, dining, and gyms;
  • receive an interest free season ticket loan or interest free graduate loan;
  • access childcare vouchers;
  • take an online health assessment and utilise our employee assistance programme.
  • We’re looking forward to the future

    At BDO, we’re big enough to make the difference and collaborative enough to never lose sight of where we’re going. We know that it’s our people that make our success possible. Across our 17 UK locations, more than 6,000 of them work together to provide tax, audit, assurance and a range of advisory services that help our clients achieve their ambitious goals. Together, they’re fuelling Britain’s economic engine. Behind every complex client challenge and every untapped innovation, they’re there: ensuring we continue to find the right combination of global reach, integrity and expertise. That’s why we’re always looking for ways to invest in our people. That means providing them with an environment where they can grow, learn, laugh and feel respected, at all times.

    Jobs you might also be interested in