Personal Assistant

Eastbourne, England, gb
Company: Page Personnel
Category: Office and Administrative Support Occupations
Published on 2021-08-01 18:04:12

Job Description

The key responsibilities of a Personal Assistant are;

  • Devising and maintaining office systems, including data management and filing
  • Arranging travel, visas and accommodation and occasionally, travelling with the Director to take minutes at meetings or to provide general assistance during presentations
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Meeting and greeting visitors at all levels of seniority
  • Organising and maintaining diaries and making appointments
  • Dealing with incoming emails and actioning where possible
  • Taking dictation and minutes
  • Publishing minutes, action logs and papers in advance of meetings
  • Publishing minutes, action logs and papers on completion of meetings
  • Chasing the completion of actions and assisting to complete where necessary
  • Carrying out background research and presenting findings
  • Producing documents, briefing papers, reports and presentations
  • Managing customer complaints/issues in conjunction with Directors
  • Carrying out specific projects and research
  • Taking on some of the Directors responsibilities and working more closely with management
  • Deputising for the Director, making decisions and delegating work to others in the Directors absence
  • Being involved in decision-making processes
  • Assisting Director with project management
  • The Successful Applicant

    The successful Personal Assistant will have;

  • Proven experience with diary and email management
  • Ability to present information clearly and concisely
  • The ability to work under pressure and under tight deadlines
  • Ability to manage multiple projects in a fast-paced, time-sensitive environment
  • Good level of computer literacy, particularly regarding databases and Microsoft applications
  • Proven track record of being a proactive and inclusive team member
  • The ability to learn new concepts at a fast speed
  • High attention to detail
  • Proven organisational skills
  • Excellent oral and written communication skills
  • Ability to work in a customer focused manner
  • Can demonstrate the ability to carry out tasks within set time frames
  • Self-prioritise workload according to the business needs
  • Excellent time management skills
  • People management skills
  • Jobs you might also be interested in